Privacy Policy & Use of Information

Five Oaks Museum (“FOM,” “we,” “our,” or “us”) respects your privacy and provides this privacy notice to describe how we collect and process the personal information of individuals who visit our website, (“Site”) or interact with us offline, such as through email or telephone communications.

Collection of Information

We collect, store, and use the information you provide us through the Site and offline, including your name, address, email address, phone number, and any other information you choose to provide. We collect this information when you submit a membership application, donate to Five Oaks Museum, complete online forms, apply for volunteer or job opportunities, or interact with us for any other purpose.
We may also gather technical information including, but not limited to, visits and activity on our site, and time and date of visit for internal analytical information gathering to assist in applying to grants.

We may also receive information about your current location if permitted by your browser settings. We may use cookies or similar technology to collect such information.

Information Use

We process your personal information, including for the following purposes:

  • To communicate with our members;
  • To fulfill member benefits and provide sponsorship opportunities;
  • To confirm and process online transactions;
  • To create mailing lists, including updates, newsletters, special events.
  • To facilitate your inquiry, including any research inquiry submitted.
  • To improve our website, museum policies, or any service we provide.
  • To comply with the law; and/or
  • As otherwise disclosed at the time personal information is collected.

Where we intend to process your personal information for a purpose other than the purpose for which it was collected, we will provide you with information regarding the purpose for the processing, as well as other relevant information, prior to processing your personal information for the new purpose.

Information Sharing

We share your personal information with:

  • Third parties that perform services on our behalf, including those that carry out activities related to our business operations, including data storage providers, software providers, and merchant services;
  • Giving general analytics in the assistance of pursuing grants, sponsorships, and capital campaigns (in which no personal identifying information is given);
  • Pursuant to a subpoena, court order, governmental inquiry, or other legal process or as otherwise required by law, or to protect our rights or the rights of third parties; or
  • With your consent or as otherwise disclosed at the time of data collection or sharing.

We never sell your information to a third party.

Choices and Updating Your Information

To opt out of our e-mail marketing or sent mail, you may use the link provided at the bottom of each marketing message or contact us at:

You may also contact us with questions at any time by phone: 503.645.5353 or email at:

Changes to Our Policy

Five Oaks Museum may amend this policy from time to time and will always update this page to reflect current information and any changes made.


If you have any questions or concerns about this privacy policy, our online practices, or your dealings with this website, please contact:

Operations Coordinator
3300 NW 185th Ave, Suite 260 Portland, OR 97229

Photograph Release

SMILE! Your attendance at programs sponsored by the Five Oaks Museum may be digitally recorded through photographs or video recordings. These images may be posted on our website, in our newsletter, by local newspapers or ultimately on the World Wide Web. If you do not wish your image to be published, please notify a member of the Museum staff before or immediately after the program. No individual identification will be used unless the museum has a signed parental consent photo release form for those under age 16.

Intellectual Property Policy

Five Oaks Museum is a cultural institution charged with researching, collecting, preserving, and exhibiting historical material related to Washington County, Oregon. All artifacts, archives, exhibits, and any other item in our collection is protected and cannot be used without permission.

Any outside item or artistic work exhibited in Five Oaks Museum is the sole property of the artist or individual who loaned the item to the Museum.

We adhere to copyright laws and require documentation if any permission of use is requested.

Created by Five Oaks Museum, 2020